Executive assistant
August 12, 2026
Executive assistant
Executive Assistant — Civic Outlaws & MOLAG
Starting pay: $20 per hour, commensurate with experience
Civic Outlaws and the Missouri Licensing Advocacy Group (MOLAG) are seeking a dependable, organized, and technology-minded Executive Assistant to support advocacy, membership, administrative, and business-development activities.
The ideal candidate will have strong administrative skills, basic accounting or bookkeeping knowledge, and familiarity with AI tools, particularly ChatGPT. Training will be provided for our specific systems, organizations, and initiatives.
Responsibilities
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Manage calendars, appointments, correspondence, documents, and follow-up tasks.
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Communicate professionally with legislators, lobbyists, attorneys, business owners, members, prospective members, government offices, and community partners.
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Assist with membership outreach, presentations, enrollment, renewals, and the sale of memberships or organizational services.
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Maintain accurate membership databases, contact lists, outreach records, and initiative-tracking systems.
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Help organize and monitor Sunshine Law requests, responses, deadlines, document productions, and follow-up communications.
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Prepare letters, reports, spreadsheets, meeting materials, membership materials, and advocacy documents.
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Assist with invoicing, expense tracking, payment records, deposits, basic bookkeeping, and account reconciliation.
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Use ChatGPT and other AI tools for drafting, research, document organization, data tracking, and workflow support.
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Help coordinate meetings, legislative outreach, membership events, advocacy campaigns, and business-development initiatives.
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Handle confidential organizational, legal, financial, and member information with discretion.
Preferred Qualifications
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Prior experience as an executive assistant, administrative assistant, office manager, membership coordinator, or similar position.
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Basic accounting or bookkeeping knowledge; QuickBooks experience is helpful but not required.
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Strong communication skills and confidence speaking with business owners, public officials, lobbyists, and organizational members.
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Comfortable with Microsoft Office, Google Workspace, spreadsheets, databases, and cloud-based systems.
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Familiarity with ChatGPT or a willingness to learn AI-assisted workflows.
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Strong attention to detail, organization, judgment, and follow-through.
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Ability to work independently, prioritize multiple assignments, and meet deadlines.
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Sales, membership-development, nonprofit, association, legislative, government-relations, or advocacy experience is helpful but not required.
Compensation: Starting at $20 per hour, commensurate with experience.
Please submit a résumé and a brief introduction describing your administrative, accounting, technology, sales, membership, or advocacy experience. info@civicoutlaws.com
- Listing ID: 15139