Part-Time Office and Bookkeeping Help
Part-Time Office Administrator & QuickBooks Bookkeeper
Position Title: Office Administrator & QuickBooks Bookkeeper
Employment Type: Part-Time
Hours: 20 Hours Per Week
Reports To: Owner / Management
Position Summary
We are looking for a dependable, organized, and detail-oriented individual to assist with general office duties and bookkeeping responsibilities. This position is approximately 20 hours per week and will help manage daily office operations while maintaining accurate financial records using QuickBooks.
The ideal candidate is self-motivated, trustworthy, organized, and able to work independently while handling a variety of administrative and bookkeeping tasks.
Key Responsibilities
General Office Administration
- Answer phone calls and respond to emails.
- Handle customer and vendor communications.
- Perform data entry and maintain company records.
- Maintain organized electronic and paper filing systems.
- Prepare correspondence, documents, and reports.
- Assist with scheduling and general administrative tasks.
- Maintain office supplies and organization.
QuickBooks & Bookkeeping
- Maintain and update company financial records in QuickBooks.
- Enter and categorize income and expenses.
- Prepare and send customer invoices.
- Enter vendor bills and process payments.
- Track accounts payable and accounts receivable.
- Record customer payments and deposits.
- Reconcile bank and credit card accounts.
- Monitor outstanding invoices and follow up on past-due balances.
- Organize receipts and financial documentation.
- Assist with monthly bookkeeping reports.
- Prepare records for the accountant or tax preparer.
Qualifications & Skills
- Previous office administration or bookkeeping experience preferred.
- QuickBooks experience required.
- Basic understanding of bookkeeping and accounting practices.
- Computer proficiency, including Microsoft Excel and Word.
- Strong organizational and time-management skills.
- Excellent attention to detail and accuracy.
- Good written and verbal communication skills.
- Ability to work independently and prioritize responsibilities.
- Dependable, professional, and trustworthy.
- Ability to maintain confidentiality.
Position Expectations
- Work approximately 20 hours per week.
- Complete assigned duties accurately and in a timely manner.
- Maintain organized and up-to-date office and financial records.
- Communicate effectively with management, customers, and vendors.
- Work efficiently and independently during scheduled hours.
Ideal Candidate
The ideal candidate is someone who takes pride in keeping an office organized, enjoys working with numbers, has experience with QuickBooks, and can handle a variety of office responsibilities with minimal supervision.
We are looking for someone dependable who can become a valuable part of our team and help keep our business running smoothly.
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