Administrative Assistant / Nursing Site Coordinator (Eldon)

January 10, 2024

Administrative Assistant / Nursing Site Coordinator (Eldon)

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This full-time non-exempt position assists with planning and coordinating functions and services related to the State Fair Community College Nursing Program at the extended campus location. The Administrative Assistant provides guidance to potential and current students, assists students in identifying resources, and assists with administrative support for the Nursing programs. This position will be based at the extended campus location.


The Administrative Assistant shall:

  1. Be able to work in an office setting that requires frequent sitting, standing, and occasionally, stooping.
  2. Be able to multitask in a fast paced and noisy environment with diverse customers.
  3. Efficiently work as a team member with faculty and staff.
  4. Create a student-centered environment
  1. Be able to articulate the mission and core values of the nursing program and SFCC.


Employee work expectations follow the Classified Staff work expectations as a non-exempt employee.



Essential Duties: 

  1. Assist students in obtaining accurate information about educational and career options, academic requirements, policies and procedures.
  1. Assist with the preparation and presentation of information promoting nursing enrollment.
  2. Assist with recruitment, retention, and placement of potential and current students, specifically, but not limited to, phone, email, and in-person contact with students.
  3. Assists in the maintaining a computerized student and prospect database to be accessible to others who advise students.
  4. Assist with planning and delivery of new student orientations.
  1. Act as a test proctor.
  2. Assist with ensuring all course and clinical documentation required by accrediting body, institution, and clinical sites and department are submitted by faculty (syllabi, student course evaluations, immunizations, etc.).Maintain information files in accordance with Missouri State Board of Nursing standards.
  1. Maintain preceptor agreement records.
  2. Track student compliance for immunization and background checks.  Communicate with director and clinical faculty if student is noncompliant.
  3. Submit required documentation to clinical sites for clinical rotation clearance.
  4. Make phone calls to students, maintain accurate records, develop and maintain a computerized student and prospect database.
  5. Serve as front line reception and answer telephones, route calls, make appointments, greet customers, and answer information requests from walk-in traffic and e-mail correspondence.
  6. Complete data entry requests, maintains office related inventory, submit requisition orders, process written correspondence, maintain reports, and files.
  7. Coordinate activity and workflow within the work environment to maximize efficiency.
  8. Provide assistance, in collaboration with the directors, to faculty, coordinators, as needed to achieve the program mission/goals.
  9. Maintain confidentiality in all aspects of student, staff, and organization information.
  10. Serve on campus, department and community councils/committees as requested by the Director or other members of the Executive Leadership Team
  11. Asist in planning and participate in nursing advisory committee.
  12. Attend all college, division and department meetings.
  13. Meet SFCC expectations of in-service attendance.
  14. Completes other duties as assigned

The preceding duties have been provided as examples of the essential types of work performed by positions within this job classification.  Management reserves the right to add, modify, change or rescind work assignments as needed.





Associate degree in Office Administration or related area, preferred, but not required.



Shall possess strong computer skills and can proficiently operate office equipment such as scanner, fax, copier, and telephone.  Can manage Excel spreadsheets and input data.   Occasional need to lift objects (up to 10 pounds) and perform other similar actions during the course of the workday.  Employee accommodations for physical or mental disabilities will be considered on a case-by-case basis.



Exhibit qualities of emotional maturity, genuineness, self-confidence, common sense, judgment, fairness, creativity, discretion, decisiveness, resiliency, adaptability, courage of convictions, tolerance for ambiguity, integrity and trustworthiness, ability to make good, consistent and fair decisions (based on fact and data), ability to work with cross-functional teams and to foster teamwork.



Shall have one year or more experience in related field, preferred, but not required.



*Completed applications will include SFCC application, cover letter, resume and if applicable transcripts. Employment will require a criminal background check at College Expense

AA Statement: SFCC is an equal opportunity employer. It is the policy of State Fair Community College not to discriminate on the basis of race, color, religion, gender, sexual orientation, age, disability, ancestry, national origin, or veteran status in its educational programs, activities or employment as required by law in regard to admissions, awarding financial aid, access to courses and programs, and all student services as well as the recruitment, admission and retention of students.

As part of our enduring commitment to inclusive excellence on our campus, State Fair Community College, is a member of the Greater Missouri Higher Education Recruitment Consortium (HERC). HERC supports job seekers through the higher education job search process and it supports institutions in their efforts to create inclusive recruitment, hiring, and retention practices for staff and faculty.

  • Listing ID: 2563
Contact details

Eldon,The Lake of the Ozarks 6605967480

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